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2014 RVCF Fall Conference
CHECKLIST AND CONTACT INFORMATION

Thank you for supporting the RVCF 2015 Annual Fall Conference. The following information is designed to assist you in preparation for your conference exhibition and/or sponsorship. It is very important that you read and understand the information in this manual, and that all requested information is received by the deadline dates listed below. If you will not be able to meet these dates, please contact us as soon as possible to make other arrangements.

Your attending representatives will be automatically pre-registered for the Conference once you sign and submit the enclosed Exhibitor Attendee Form.


DEADLINES AND RESPONSIBILITIES

Booth Exhibitor Services Contact Form
Sponsor Attendees Form
Audio/Visual Form
Payment Deadline

DUE: Upon Receipt
DUE: October 23, 2015
REQUEST THROUGH GES
DUE: October 24, 2015

YOUR PERSONAL CONTACT

Kate Zablocky, Conference Manager
P: (646) 442-3492
E: katezab@rvcf.com

Sheri Kurdakul, Marketing
P: (646) 442-3701
E: skurdakul@rvcf.com

PLEASE REMEMBER...

Sponsors/Exhibitors:
ALL payments must be made in advance of the event to ensure participation

PLEASE MARK YOUR CALENDARS FOR THE *OCTOBER 24* PAYMENT DEADLINE!

Click below to jump to a specific section:

HOUSING INFORMATION EXHIBITOR SERVICES CONTACT INFORMATION ON-SITE REPRESENTATIVE ATTENDEE INFORMATION CONFERENCE MATERIAL SPECIFICATIONS
EXHIBITOR MATERIALS

HOUSING INFORMATION

Camelback Inn Resort & Spa

Camelback Inn Resort & Spa
5402 East Lincoln Drive
Scottsdale, AZ 85253
(480) 948-1700

HOTEL INFORMATION
Make your reservations now at a special rate of $251 per night by calling the hotel directly at (480) 948-1700 and mentioning the RVCF Conference. Special room rates are on a first-come, first-serve basis and are only available for reservations made on or before Friday, October 16, 2015.


RVCF EXHIBITOR SERVICES CONTACT INFORMATION

EXHIBITION SET-UP AND TEAR-DOWN:

Set-Up: Sunday, November 8, 2015 from 1:00pm - 5:00pm local time
Tear Down: Tuesday, November 10, 2015 starting NO EARLIER than 3:30pm local time

EXHIBITION SPACE:

GES Services is our Official Services Contractor for the RVCF Annual Fall Conference exhibitor services [CLICK HERE to access your online GES Kit]. Once your contract and payment have been received, GES will provide you with a service Manual detailing shipping instructions. They will also send information regarding services such as additional furnishings, labor for installation and dismantling, telephones, audiovisual and porter service. Any packages shipped directly to the hotel will incur a handling and delivery charge that will be the Exhibitor's/Sponsor's responsibility.


RVCF ON-SITE REPRESENTATIVE ATTENDEE INFORMATION

Please complete the information below:


RVCF CONFERENCE MATERIAL SPECIFICATIONS

Please submit the following according to the deadlines provided above.

COMPANY LOGO:
Submission deadline: ASAP for promotion - DUE UPON RECEIPT.

  • High-resolution (300 DPI) logo file
  • Adobe Photoshop file saved as TIF, EPS or JPG, AI saved as EPS (fonts need to be outlined, Vector Image)
  • Minimum 2" x 2"

Please use the uploader below to submit your logo(s):

COMPANY DESCRIPTION:
Submission deadline: ASAP for promotion - DUE UPON RECEIPT.

To ensure we best represent your organization, please CLICK HERE to submit your company's profile.

IMPORTANT: You are entitled to a FREE "Basic Listing," however you may opt to upgrade if you wish. If you decide to stay with the free Basic Listing, then submit your profile and do NOT choose one of the paid option buttons below the form.

SHIPPING INFORMATION:
Submission deadline: OCTOBER 29-30, 2015

Should you need to ship collateral or other materials to be distributed during your session, please ensure that the boxes sent are correctly addressed and labeled. A handling fee at the hotel will apply. Neither RVCF nor the hotel can take responsibility for improperly labeled boxes being misrouted within the hotel. Please ship all exhibit materials through GES Services.

All booth related materials MUST be shipped through GES to avoid additional fees. Due to storage limitations, any packages shipped directly to the JW Marriott Camelback Inn can only be accepted within three (3) days of our group's arrival (November 5-7, 2015). Please inform Kate Zablocky of the total number of boxes being shipped and tracking information by November 6, 2015. SHIPPING AND HANDLING COSTS WILL BE INCURRED.

All booth related materials MUST be shipped through GES to avoid additional fees. To ensure proper handling of your materials outside of GES shipments, shipping labels must include the following:

To: JW Marriott Scottsdale Camelback Inn Resort & Spa - Attn: Kate Zablocky/RVCF
5402 E Lincoln Drive
Scottsdale, Arizona 85253
C/O: RVCF Annual Fall Conference November 8-11, 2015 – (Your Company Name)

Again - please provide to Kate Zablocky (katezab@rvcf.com) information regarding:

  • the number of boxes and their approximate sizes
  • carrier and tracking information for shipments is also requested by November 6, 2015.

All hotel delivered packages must arrive between November 5-7, 2015


WE LOOK FORWARD TO SEEING YOU IN NOVEMBER!

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