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2015 RVCF Fall Conference
CHECKLIST AND CONTACT INFORMATION
Thank you for agreeing to speak at the RVCF 2015 Annual Fall Conference. The following information is designed to assist you in preparation for your conference session. It is very important that you read and understand the information in this manual, and that all requested information is received by the deadline dates listed below. If you will not be able to meet these dates, please contact us as soon as possible to make other arrangements.

Please note: both you and your co-presenter, if applicable, need to complete and sign the Speaker Profile and Agreement.


DEADLINES AND RESPONSIBILITIES

Speaker Profile and Agreement
Audio/Visual (A/V) Request Form
Electronic Copy of Presentation

DUE: Upon Receipt
DUE: October 23, 2015
DUE: October 23, 2015

YOUR PERSONAL CONTACT

Kate Zablocky, Conference Manager
P: (646) 442-3492
E: katezab@rvcf.com


PLEASE REMEMBER...
YOUR PRELIMINARY SESSION TITLE and DESCRIPTION along with your bio and photo are DUE UPON RECEIPT of this SPEAKER KIT.

Click below to jump to a specific section:


PRESENTATION DUE: OCTOBER 23, 2015

Your presentation materials should help guide attendees to easily follow your presentation while you are speaking, and serve as a reference tool once they are back in the office. Please remember that your presentation should outline the topics that you will be covering and should not be an exact script of what you will be saying during your presentation.

Please also keep in mind that when we receive your presentation, editing or proofreading will be done.

Please use the following format guidelines when preparing your slides:

FORMAT:

  • Presentations in PowerPoint or Keynote format only will be accepted. Wide format will not be accepted.
  • A presentation template will be provided for your convenience. RVCF will contact all speakers to discuss the general direction of each participating presentation as it relates to the overall theme and flow of the conference. We request that draft presentations be provided for review and discussion.
  • The amount of slides that you prepare for your session is up to each speaker and should be based on the allotted speaking time (50 minutes, unless noted otherwise).
  • Your slides are a meant to be a guide and do not need to be a word-for-word narration of your presentation.
  • Keep your slides simple. Too much information on slides makes them hard for attendees to read/see.

DOWNLOAD YOUR PRESENTATION TEMPLATE:

HOW TO SEND YOUR PRESENTATION MATERIALS:

To ensure that attendees can access your presentation before the conference, speakers are asked to submit an electronic copy of their presentation materials by October 23, 2015. All presentations should be uploaded through the upload tool provided - CLICK HERE.

IMPORTANT PRESENTATION SUBMISSION NOTE:

Presentation deadlines are a HARD DEADLINE, as we will be loading them to the cloud. Changes to the presentations will not be able to be accepted onsite.

There will NOT be photocopying services on-site. You may go to the hotel's business center to make photocopies at your own expense.


RVCF SPEAKER REGISTRATION INFORMATION: DUE UPON RECEIPT


Please read the following and sign below:

This agreement confirms your participation as a speaker at the RVCF 2015 Annual Fall Conference, to be held November 8-11, 2015 at the JW Marriott Scottsdale Camelback Inn Resort and Spa in Scottsdale, Arizona

I understand that I must provide a copy of my presentation, in a PowerPoint or Keynote format, by the deadline, in order to have my presentation posted on the event website following the event, to be viewed by RVCF members and conference attendees in PDF format.

I understand that my presentation should be educational and informative in nature, and that my participation as a speaker at the RVCF conference is not an open forum for me to make a "sales pitch" about my company or product. Presentations must be 100% free of company- and/or product-specific promotion. PLEASE NOTE: Vendor and consultant presentations must include at least one end-user co-presenter, who must also sign the Speaker Agreement. Both Show Management and conference attendees will evaluate my performance. I understand that if I fail to adhere to these guidelines, Show Management will not invite me to participate in any future RVCF events.

No other compensation or reimbursement will be made in connection with my participation in this conference.

I understand that Trading Partners Collaboration LLC may use my name, likeness and presentation materials for publicizing and promoting the related presentation. I further understand that this may include recording, reproduction and distribution of my presentation. I hereby waive any right I might have to compensation on account of the sale or other distribution of any of these recordings, in any medium. The presenter copyright will be protected.

RVCF SPEAKER AGREEMENT: DUE UPON RECEIPT


RVCF AUDIO VISUAL REQUEST FORM: DUE OCTOBER 23, 2015


RVCF SPEAKER BIO INFORMATION FORM: DUE SEPTEMBER 1, 2015


RVCF PRESENTATION CONTENT INFORMATION FORM: DUE SEPTEMBER 1, 2015

LIVE SESSION POLLING:

RVCF now offers live session poll functionality to your presentation. Here's what you'll need to know:

  • If you wish to take advantage of the polling feature, all poll questions will need to be presented with your completed presentation by the October 23rd deadline.
  • Each question will include it's own link to the live results, so one question per poll.
  • Each question can include multiple choice answers including:
    • User can select one answer
    • User can select multiple answers
    • User can type a response

Your poll questions and link (URL) to the responses will be included in your presentation and we will return your presentation with the inclusion of the polls so you can practice, timing and flow. DUE: October 23, 2015



RVCF CONFERENCE MATERIAL SPECIFICATIONS

We are now making it convenient for you to upload all of your materials in one centralized location. Please use the uploader to submit your Presentation, any associated Multi-Media Files, your Headshot and Session Handout(s).

HEADSHOT PHOTO:

Submit a headshot - Native image file only, JPEG or TIFF preferred.
Minimum 300 dpi at 2" x 2". Please do not crop photos!

Please do not send images embedded in Word or PowerPoint documents.
Submission deadline: ASAP for promotion - DUE UPON RECEIPT.

SESSION HANDOUTS/PDF's:

In our continued effort to promote sustainability and become more efficient with our conference materials, RVCF is pleased to introduce an interactive mobile app and web-based conference guides. If you have any materials you would like your session attendees to receive prior or during your presentation, simply upload them above in PDF format by October 23rd and we will upload them prior to your session (pending material approval). DUE October 23, 2015


REGISTRATION INFORMATION

Angela Gautney

Camelback Inn Resort & Spa
5402 East Lincoln Drive
Scottsdale, AZ 85253
(480) 948-1700

Hotel Reservation
Hotel room reservations should be made by calling the JW Marriott Scottsdale Camelback Inn directly at +1 (480) 948-1700, and mentioning the RVCF Event. The special room rate of $251/night is available on a first-come, first-served basis, and only valid for reservations made on or before Friday, October 16, 2015.


SEE YOU IN NOVEMBER!

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