What EDI Documents are Retailers Using with Suppliers? Retailer EDI Usage Database
By Victor Engesser, RVCF
Earlier this year, RVCF launched a series of Open Forum teleconferences focused on EDI. These sessions have been well attended by both the retailer and merchandise supplier communities and have included participation from various industry experts.
On our last EDI group call on 7/15/2020, a question was asked about EDI and retailer Compliance programs. RVCF can confirm that EDI compliance is a part of most every retailer compliance program. The most common compliance requirements are around the ASN (856) as well as the UPC catalog (832), followed by the Invoice (810).
Below is a general recap of these 3 documents showing the most frequently called out violations along with the average range of fees commonly charged.
- 856 ASN, Late, Invalid, Missing or Not Matching PO. $50 to $500 per PO plus a "per carton" fee
- 832 UPC Catalog, Not in, Changes doesn't match, no access. $100 to $750 (plus sometimes a per UPC or sku fee)
- 810 Invoice, Failure to transmit, Incorrect, Incomplete. $150 to $500
Other EDI documents that some (but not most) retailers have added to their compliance programs include the:
- 850 Purchase Order, Failure to receive, $50 to $500
- 855 PO Acknowledgement, Missing, Late. $50
and for a smaller number of retailers the 860, 820, 812, 204, 211,214, 215,240, and 997.
Based on a survey conducted this Spring, we created a Retailer EDI Usage Database to summarize EDI transaction sets supported by various retailers. If you are a retailer looking to benchmark your EDI transactions against what your peers are regularly supporting, or if you are a supplier working to build out additional EDI capabilities, you may access this document at rvcf.com, Solutions Tab. This database will be updated annually and is available to all RVCF members.
The "Retailer EDI Usage Database" was developed by RVCF as the response to a topic discussed on our monthly "Open Forum" conference call. Join the Open Forum calls, ask the questions that matter to you, and let's see what we can build for you!
Our next EDI Open Forum Call will take place on Wednesday, September 16th - Registration is open to both Retailers & Merchandise Suppliers.